VENDOR CONTRACT

Hello Baby at Parkinson Recreation Centre on October 24th, 2020

The parties to this contract are,
Host Name: Hello Baby Event
Host Address: Parkinson Recreation Centre – Apple Room, 1800 Parkinson Way, Kelowna, BC V1Y 4P9

And

Vendor Name:

Vendor Email:

Vendor Phone:

Vendor Address:

Vendor Products:

Whereas, Host is hosting Hello Baby event to occur on SATURDAY, OCTOBER 24, 2020 from 10am to 2pm, to allow concessions to vend at and during the event.

The cost to vend at the event is $160. Special Rates available for non-profit organizations (email at hellobabykelowna@gmail.com for details).

Now, therefore, the parties agree as follows:

1. Vendor shall have access to the location agreed upon by the parties on the day of the event at 7am for setting up Vendor’s vending station, goods, and other things necessary and reasonable to vending at the location. All Vendors must be set up between 7am to 9:45am. All the vendors must be present for our 10 minute housekeeping meeting at 9:45am just before the opening of the doors. The doors will open at 10am for the attendees.

2. All the Vendors are to be provided with either a 6ft or 8ft long table and chairs to set up their booth and hence vendors are not allowed to bring their own tables and chairs.

3. In case of cancellation or a no show, there will be no refund for the paid amount mentioned above.

4. We will be handing swag bags to the first 150 families to enter the doors. All the vendors that would like to provide gifts or inserts for the swag bags, must provide the items to the organizers by the evening of Friday, October 23rd, 20120. Pick ups or drop offs for any such items could be arranged with us one week prior to the event.

5. Vendors shall not vend any goods or services other than those described herein at and during the Event without the Host’s written consent.

6. Vendors must be present at least 15 minutes prior to the beginning of the event and shall remain on the venue and must not start removing their belongings until the end of the event i.e. 3pm.

7. Vendor’s staff shall be clothed and groomed in a clean, neat fashion and shall conduct themselves in an orderly fashion. Abusive language or behaviour by the Vendor staff is not permitted at all.

8. Vendor’s selling goods may announce the availability of the goods to be vended only while they are within the confines of the Vendor’s location.

9. Vendors are allowed to run their own draws or contests at and during the event.

10. No loud music, noise, or sound amplification devices shall be used by vendor’s staff at the location.

11. Vendor’s shall have access to the location for up to one hour i.e. 4pm after the Event’s conclusion at 3pm to dismantle and remove all things brought to the location by vendor.

12. Vendor shall leave the location clean of trash and substantially in the condition it was before Vendor occupied it.

13. Vendor hereby agrees to indemnify and hold harmless the Host against any damages or claims that may arise in connection with Vendor’s presence at the Event and Vendor’s activities of any kind.

TO REGISTER AS A VENDOR

➢ Fill your details & submit this contract.
➢ Wait for us to review your registration and confirm it via email.
➢ Once you receive the confirmation email, you may set up an e-transfer to hello babykelowna@gmail.com

ALL THE VENDORS MUST BRING AN ITEM FOR THE FOOD BANK AS PART OF THIS CONTRACT.

I have read and agree to the terms & conditions

Email subscription (required for event communication purposes.)

Your Name:

Your Email:

Your Message: